Team Zoe Code of Conduct and Confidentiality agreement
Thank you very much for joining Team Zoe. We’re thrilled to have you on board and greatly appreciate your support for Zoe’s work both as our Federal Member for Goldstein and/or during the election campaign(s).
We want to ensure your experience is enjoyable and positive, and that each Team Zoe member feels valued and safe. Our team encourages open, respectful communication, equality, inclusion, and fun.
This Volunteer Agreement outlines our mutual commitments and the standards of behavior and expectations for Project Indigold (PI) volunteers. This Agreement does not create an employment or contractor relationship between you and PI, and it may be cancelled at any time by either of us.
As a volunteer for Project Indigold, I agree to the following:
All duties are voluntary, and I understand I will not receive remuneration or payment for this work. Project Indigold and Zoe value their volunteers and will strive to provide you with:
- an orientation and any necessary training for the volunteer role
- a safe environment for you to volunteer
- respect for your privacy, including keeping your private information confidential
- insurance to cover you for the volunteer duties you are authorized to perform
In return, you agree to:
- act positively and in the best interests of Zoe Daniel MP, Project Indigold and Zoe’s campaign for the seat of Goldstein
- demonstrate honest and decent behaviour
- be welcoming and inclusive of all
In your volunteer role, we require you to:
- agree to participate in an induction program
- only undertake duties you are authorised to perform, and follow reasonable directions and instructions given to you
- notify an officer or member of Project Indigold of any health and safety issues or potentially hazardous situations that may pose a risk to you or others, and report any accidents or incidents relating to staff, volunteers, or the location
- use any property or equipment given to you safely and only for the purpose of volunteering, and return it to the organization when you finish
- behave appropriately and courteously to all staff and the public in the course of your role
- keep all information confidential if, in the course of your duties, you work with people’s personal information in a database
- comply with the law at all times
In Victoria, there are laws that protect volunteers in community organisations from civil liability for acts or omissions done in good faith while carrying out their volunteer work for a community organisation.
To ensure you are protected, you must perform voluntary community work directed or supervised by an incorporated community organisation or perform voluntary community work as an office holder of an incorporated community organisation.
It is crucial that you only perform the tasks instructed by the organisation. To be covered by these laws, it is also essential that you are not affected by drugs or alcohol when you are volunteering. If you are unsure whether a task or work is authorised, please do not hesitate to talk to an officer or member of Project Indigold.
The health and safety of you and others
At Project Indigold, volunteer safety and the safety of everyone involved in our organisation are priorities.
Under the Occupational Health and Safety Act 2004 (VIC) (OHS Act) and other laws, Project Indigold has a duty of care to minimise risks to everyone affected by its conduct (including paid employees and volunteers).
This also means that as a volunteer, you may have OHS duties too.
- Cooperating with the organisation’s health and safety policies and procedures.
- Using any provided safety equipment and following safety instructions.
- Not willfully or recklessly endangering the health and safety of themselves or others.
- Reporting any hazards, incidents, or injuries to the appropriate person within the organization.
When carrying out your volunteer activities, you agree to comply with COVID-19 public health orders, Government public health guidelines, all laws, and reasonable directions from Zoe Daniel EO and/pr Project Indigold staff, campaign supervisors, or volunteer supervisors concerning workplace and COVID-19 safety. These directions may change quickly, and we all need to be ready to adapt.
We require you to be fully vaccinated for any volunteer activities where you could come into contact with the public or other volunteers or staff, such as – but not limited to – handing out flyers, attending banner events, or undertaking reception duties at the Goldstein Electorate Office. We may need to sight proof of vaccination.
You should not attend any activity if you have symptoms of COVID-19 and clearly should not attend if you have tested positive for COVID-19 and have not been cleared by the relevant authority, or are otherwise required to isolate.
If you are not fully vaccinated, there are other opportunities to volunteer, such as letter writing and social media. If in doubt, please discuss your personal situation with us.
If at any time you are uncomfortable with carrying out any volunteer activity that is assigned to you, including due to any risk associated with COVID-19, please do not hesitate to reach out to any GI staff or volunteer supervisors, and we will do our best to accommodate you.
We are committed to providing adequate insurance cover for volunteers while carrying out volunteering roles that have been approved and authorized by us.
Project Indigold maintains Volunteer Insurance, Public & Products Liability Insurance, and Association Liability Insurance. Insured persons include all voluntary workers.
We want to let you know that the following events are unlikely to be covered by our insurance:
- actions that are beyond the scope of your volunteer role, or that occur without appropriate authority or permission from us
- criminal activity (including criminal charges arising out of driving incidents)
- dishonest or reckless activities
- where loss results from self-inflicted injury, the use of alcohol or drugs, mental illness, pregnancy and childbirth, or a pre-existing condition.
There are also limitations on some benefits. If you would like to view a full copy of the full insurance policy, please contact us via firstname.lastname@example.org.
Intellectual Property and Confidential Information
All volunteers for Zoe Daniel MP and/or Project Indigold agree to transfer all intellectual property rights and interests (including copyright) in any ideas or materials they create relating to their provision of voluntary services at Project Indigold to Project Indigold.
Also, volunteers consent to the use by Project Indigold of such creations in a manner reasonably contemplated by the voluntary services provided under this document. As a volunteer, you also agree not to bring any claim for infringement of your moral rights in respect of that use.
You may be given access to Project Indigold Information in the course of your volunteering. Confidential Information includes the personal information of other volunteers, information about the campaign strategy, and any other information identified as confidential or which is by its nature confidential. You agree not to use or disclose any Confidential Information for any purpose other than the proper discharge of your duties as a volunteer of Project Indigold.
We are committed to ensuring the privacy and security of your Personal Information. This policy outlines our ongoing obligations and responsibilities in managing and safeguarding your Personal Information in accordance with the Australian Privacy Principles (APPs) as set forth in the Privacy Act 1988 (Cth).
The APPs serve as guidelines for collecting, using, disclosing, storing, securing, and disposing of Personal Information. We adhere to these principles to maintain the confidentiality and integrity of your information.
You have the right to obtain a copy of the APPs, and you can access them on the website of The Office of the Australian Information Commissioner at www.aoic.gov.au.
Personal Information, as defined by the Privacy Act, refers to any information or opinion that identifies an individual. It includes details such as names, addresses, email addresses, and phone and facsimile numbers. We collect Personal Information through various channels, including interviews, correspondence, telephone and facsimile communications, email exchanges, our website (www.zoedaniel.com.au), your website, media and publications, publicly available sources, cookies, and third parties. Please note that we do not have control over the websites or policies of third parties.
We collect your Personal Information primarily for the purpose of effectively representing electors. Additionally, we may use your Personal Information for secondary purposes that are closely related to the primary purpose and align with your reasonable expectations.
If you wish to unsubscribe from our mailing lists, you can do so at any time by contacting us in writing. We respect your privacy preferences and will honor your request promptly.
Sensitive Information, as defined by the Privacy Act, includes details or opinions regarding racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or professional body, criminal record, or health information. We handle sensitive information with utmost care and confidentiality. It will only be used for the primary purpose for which it was obtained, for a secondary purpose directly related to the primary purpose, with your consent, or as required or authorized by law.
While we strive to collect Personal Information directly from you, there may be circumstances where third parties provide us with information. If you prefer that we do not collect information from third parties, you have the option to unsubscribe from our mailing lists.
We may disclose your Personal Information in situations where it is required or authorized by law, or when you have given your consent to such disclosure, including sharing information with entities like the Australian Electoral Commission.
To ensure the security of your Personal Information, we store it in a manner that reasonably protects it from misuse, loss, unauthorized access, modification, or disclosure. When your Personal Information is no longer necessary for its intended purpose, we take reasonable steps to destroy or permanently de-identify it. However, certain legal requirements may necessitate retaining your information for a minimum of 7 years or as prescribed by law.
You have the right to access the Personal Information we hold about you and make updates or corrections to it, subject to some exceptions. To exercise this right, please contact us in writing. For security purposes, we may request identification before providing you with the requested information.
We are committed to maintaining the accuracy, completeness, and up-to-date nature of your Personal Information. If you find that the information we have is incorrect or outdated, please notify us in writing so that we can promptly update our records.
If you pose for a photo or video while carrying out your volunteer activities, you agree with it being used for the purposes of marketing and promoting Project Indigold and Zoe’s role as the Federal Member for the seat of Goldstein. This may include the use of your image in printed and digital marketing and on social media platforms.
When you complete your contact details, please tick the box to acknowledge that you have read and agreed to this Volunteer Agreement.
Thank you and welcome to Team Zoe.
Current as at 4th May 2023